Are you a bit intimidated to use the copier machine for anything beyond making copies and printing? The copiers of today are so much more than they were even five years ago let along options options copier to 20 years ago when copiers were transitioning options zero multifunction devices.
Now that you have a copier with diverse capabilities, why not take advantages of the document finishing options that can inject life into a humdrum report and turn it into a dynamic document? To collate or not to collate is the question One of the more routine document finishing functions most options copier perform is collating material. If your office has copiers that collate, the copier will produce loan option in the same order as your original document.
Producing Large Packets
If you want to make two copies of a 2-page document, the output copies will be page 1, page two, page 1 and page 2. Copiers default to collate. Copiers that have a non-collate option or do not collate will spit out papers a page at a time.
So, if you want to make two copies of a 2-page document, the paper output will be page 1, page 1, page 2 and page 2.
Why would you not want to collate? A copier user will forego collating if not all pages of a copied document are going to all recipients. Get started with DIY document finishing A lot of businesses are looking for the staff to make professional projects instead of paying to outsource these jobs to a printer or office supply store.
By doing document finishing work in-house, companies can save time and money. Here are some popular document finishing options you can use to produce professional-looking results without outsourcing.
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Booklets Though some document finishing applications are typically used in production and graphic design departments at companies, using a copier to make booklets is a popular option at offices of all options copier. Booklets are a great way to present user manuals, presentation guides, and event programs. A variety of paper sizes work for booklets including standard letter-size and ledger size.
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Copiers come with imposition software, which tells the copier how to number pages. It also recognizes that page 1 options copier the first page and page eight is the last page with the other three sheets of paper sitting folded in between pages 1 and 8.
Printer Speed When trying to decide on the appropriate speed for your multifunction copier you should consider volume and number of users printing to the machine. If you have a small office with low volume, then a slower print speed will suffice. If you have a large office with high volume, then you want faster printing speed. Nothing is more annoying than going to retrieve your print job from the copier and waiting in line for other print jobs to complete before you can get your documents.
Copiers used for general office work usually can accommodate booklets made from 16 sheets of copier paper, which equates to a page booklet, though some higher-end copiers can handle pages, which when folded totals 80 pages.
When pages exceed this range, too much page-creeping can occur. When sheets of paper are folded to make book pages and the booklet has a lot of pages, the innermost pages will stick out further than the outer most pages. Page-creep is gradual and more excessive as books become thicker with pages. Thick paper also increases page-creep.
Quick, one-time feeding of special paper types or sizes.
A trimmer is used to even up pages when page-creep occurs. Stapling Wow! Well, a favorite document finishing option is stapling. Yes, a copier with stapler functions is becoming a staple in the general office environment and is a frequently used document finishing function. How does the stapler work? You will just need to specify the binding edge where you want the staple and the number of staples you want. You may need one staple in the top left corner or the top right corner.
You may need two staples in the left or right binding edge or two in the options copier.
Sometimes the centerfold of booklets is stapled, which is known as a saddle stitch. All you have to do is select your stapler options from a menu. Hole-punchers are used when you are designing a document for a binder. Two and 3-hole punching options are common, though some advanced models provide even more hole-punching options. Pamphlets are options copier popular choice for product marketing brochures or other informational guides. Positioning software also can layout pages of a flyer to fit within the folds.
Folding document finishing function: A paper folding unit can be part of your copier equipment configuration and is often used options copier create pamphlets.
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Folding devices provide a variety of different types of folds. C-Folds, which can be inserted into a standard 10 envelope, create three panels on each side of a piece of paper. Z-Folds are constructed by folding a sheet of paper twice in the shape of a letter Z.
Typically inserters are used when you need to supplement your booklet or pamphlet with an additional insert. All you need to do is use the tools! Check out this quick-reference infographic about document finishing options; you can print and post near your copier or make available on your network as a great educational aid for your office.
Top office equipment suppliers such as Superior Office Systems can help you select the right model for your needs and provide training with the installation of new equipment to get everyone up to speed right away.